Archive for Amicus – Page 2

New Year, New Software – Amicus Attorney 2014 is here.

The message this year is mobility and workflow. We’ll focus on Amicus Premium Edition here but Amicus Small Firm has also received improvements.

Do you ever leave your office and then realize you don’t have a document you need. With Amicus Premium Edition 2014 your documents are accessible with Amicus Anywhere. Access your documents anywhere with a web browser. Your documents remain secure at your office but you can get to them. Alternatively, you can use the new integration with Dropbox to get your documents when you need them.

Need to see what you have to do? The new interactive home page helps draw you to important items more quickly.

With Amicus Anywhere you can see your calendar and contacts from any browser. However, many user want data synchronized to their mobile device. With Amicus Attorney Premium Edition 2014 you have more choices. In additional to the traditional Outlook link or Google synchronization we now have Direct integration with Exchange. One note on this new feature – my early testing has shown that, at this time, dashes and other non-numeric characters may be stripped from phone numbers when direct integration with exchange is first turned on. The phone numbers are still there but they don’t look quite as nice. Fixing them is a good exercise for while you are waiting on hold.

Is your contacts list long and unmanageable? Are there contacts that you need to keep on the list but really don’t want to see. The new feature to hide inactive contacts will allow you to clean up your list without worrying about losing conflict checking or history.

If you bill for time, or just want to track your productivity, new enhancements in Amicus Attorney can help. You can now see a visual snapshot of your performance with graphical time sheets. If a picture is worth a thousand words this should be very helpful in staying on track. There’s also a new time entry summary to help identify lost billing opportunities and make sure everything is posted.

If you are using Amicus Premium Billing you can get paid faster as you can now mass email bills. The bills reach your clients more quickly allowing them to pay you sooner.

To learn about these improvements and others, please contact us at 203-254-7736 or visit us on the web at

If you are thinking about implementing a practice management solution or upgrading and product we support, we are here to help. Check out all the software we can help with at

Amicus Attorney 2014

Today Gavel & Gown announced the release of Amicus Attorney 2014. We will provide an article with details on new features in the near feature but here’s an excerpt from the press release:

“Amicus Attorney 2014 has just been released. It comes with a host of substantial new capabilities to help lawyers practice law, with a special emphasis on mobility and workflow. Notable is the new capability of accessing all your documents -anywhere – with a web browser. Your documents are secure at your office on your server, but you can get to any of them with an iPad and Amicus! So you will never get stuck without an important document again. Or if you use Dropbox®, Amicus now has a transparent integration, offering another way to flexibly have access to your documents wherever you are. More mobility has been added with integration at the server level with Microsoft Exchange, meaning that lawyers are always seeing up-to-date, real time information from their Outlook Calendar, Contacts and Tasks, regardless of location or device. The Google® sync has been enhanced to provide the same capabilities for those who use Google apps.

The Billing component of Amicus has also been expanded in 2014, and now lets lawyers email multiple bills to clients in a single billing run, so bills get in the hands of clients sooner and lawyers can get paid faster for the work they do. These are just a few of the many powerful features that were added to Amicus Attorney Premium 2014.

You can learn more at

If you are on a maintenance plan, the new version of Amicus Attorney is included as part of your maintenance subscription. If you have questions about the new version, or about Amicus Attorney, billing or practice management, please contact us at 203-254-7736.

Amicus Attorney – Locked records

Do you use Amicus Attorney? Have you ever gotten a message that a record is locked? Perhaps you are trying to come back online. Or maybe you are trying to edit a File record. Whatever the cause, the message can be frustrating. The good news is, it is usually not hard to fix.

Whichever version you are using the first step is to get everyone out of Amicus Attorney. Once everyone is out log, have the person who experience the error go back in and see if the record is still locked. Assuming it is , here’s some simple instructions that will usually solve the problem.

If you are running Amicus Attorney Premium edition an administrator should login and go to Office – Firm Settings. Click on Utilities – in the Maintenance Section.
– Make a BACKUP. Make sure the backup path is set and click on Backup Now. When the backup is finished
– Look at the bottom section and next to Locked Records, click on Unlock All
Once it is finished, check if the problem is resolved. If not, please try to reboot the server. If that doesn’t work you will need to work with technical support or call us for help.

If you are running Amicus Attorney Small Firm Edition, open the Amicus Administrator.
– Click on Database – Backup to make a backup of your database. When the backup is finished
– Click on Users – Recovery Functions – Unlock All Data.

Once it is finished, check if the problem is resolved. If not, please try to reboot the server or the workstation running the Amicus Administrator. If that doesn’t work you will need to work with technical support or call us for help.

Software for Law Firms – Part 3 – Amicus Attorney

If you have been following our series in Intuitive Accountant, our latest article has been posted. If you have identified your software needs to include billing and practice management, with QuickBooks for accounting, Amicus Attorney is worth a look.

You can read this article at: Intuitive Accountant – Amicus Attorney

Gavel & Gown Announces Amicus Anywhere

For those using, or considering, Amicus Attorney Gavel & Gown has formally announced Amicus Anywhere with Amicus Premium 2013. Amicus Anywhere is designed to give you access to your data from wherever you are located using whatever device you choose.

“Amicus Anywhere connects you to your Amicus Premium through a browser. So whether you want to use a home PC, Mac, iPad, other tablets or even a smartphone, you can manage your practice fromwherever you might be.
Amicus Anywhere provides a secure, instant, live connection to Amicus Premium. No matter where you are or what you are doing, if you have a device with a browser, you can manage your practice. Review your calendar, that of others in your firm, or a full group calendar. Plan your tasks or coordinate those of others. Manage your client matter files. Do your time entries. Track your phone calls and messages. Have the information for all your contacts. So much at your fingertips! Read, edit, add new entries. The second you hit save, your work is in your Amicus database at the office. So your colleagues at the office are always up to date”

Your data is securely stored on your own server but you have access from anywhere.

“Amicus Anywhere includes Amicus TimeTracker, an app that helps you see and do your time entries effortlessly on your smartphone. With TimeTracker you will capture billable time you were losing before by recording it live on your phone.”

 You can read the complete Press Release at




The New “Trend” – Improving Time Capture

There’s a pattern in the enhancements being introduced into new versions of billing and practice management software – it’s all about capturing time.

For professionals, where the main commodity sold is time, capturing a few more billable hours per day can make a big difference at the end of the year.  It seems that software vendors are recognizing this with their newest releases.

Time Matters v12 and PCLaw v12 have introduced the Time Entry Advisor. These tools are designed to identify billable time for which a time entry has not been made.  Write an email or create a document and the Time Entry Advisor is there to make sure you bill the client. Both Time Matters and PCLaw can be set up so that your time can be captured from your mobile device or any internet hotspot or connection. The mobile solution is free to those with an Annual Maintenance and Support Plan. The mobile solution also includes the ability to view calendar, contact and matter information at a high level.

Amicus Attorney offers Time Entry Assistant. This serves the same purpose as it captures the activities you perform each day within the program, from email, phone calls and documents to events and to dos. Gavel & Gown has now added Amicus TimeTracker. Amicus TimeTracker gives you the ability to see and do your time entries on your smartphone, “anytime, anywhere!” Amicus TimeTracker is free for those on a maintenance plan.

Sage Timeslips offers eCenter as way to capture time and expenses from anywhere you have an internet connection – smartphone, tablet or computer. Available as a monthly per user subscription, it can be turned on or off as needed. We suspect that Sage will be adding features to Timeslips’ next version to make it easier to capture that time you might miss.

Tabs3 / PracticeMaster also offers time capture features within the program and Tabs3 Remote Entry. Those who want more, and purchase Tabs3 and PracticeMaster Platinum, can opt for mobile access to their data with Tabs3 Connect.

You are not locked in to these programs, there are lots of options. Chrometa is designed to run on your existing system and automatically capture and categorize your time. It creates a file that can be imported into other programs, such as Timeslips. Programs like WorkTrakr, by Proximiti Communications, Inc., and AirTime Manger are designed to use your smartphone to capture the time you spend. By entering time as soon as possible, you are less likely to forget to do it later. Time spent on phone calls can be captured automatically, and you are prompted to pick the client to whom the time should be noted.  These packages can send the data to your firm in a format for importing into your current billing solution. There are also apps like ISlips and ITimekeep for IPhones, IPads and Android devices.

If you use QuickBooks you have options as well. Products like SpringAhead and BigTime are designed to capture your time from wherever you can access the internet. You can send the time to QuickBooks for billing or create invoices and send the receivable to QuickBooks for tracking.

With so many alternatives, how do you choose?

  • First look at the software you are currently using and what features are available.
  • Then look at your needs, including what type of devices you are using, where you want to work, and what you want the software to help you with.
  • If the available features in your current software don’t fully meet your needs, then it is time to look at add-ons.

Besides going out to the product websites to look at demos and features, you can call us. Time & Cents Consultants has looked closely at many solutions and we can help you find and implement the right fit.

We have mentioned many products in this newsletter. For your convenience, if you would like to investigate any of these yourself, we have included links to the websites.

Time Matters:

Time Matters Mobility:


PCLaw Mobility:

Amicus Attorney and Amicus TimeTracker:


Timeslips eCenter:

Tabs3 / Practice Master:

Tabs3 Connect:



AirTime Manager – Note that as of February 2014 this product has been acquired by Bellefield Systems. Information is available at