Archive for Software Tips – Page 2

Cloud Storage Options – choosing the right one

There are many options for storing data in the cloud, even if you are working with desktop software. But which one is right for you? Security an capacity are just two factors to consider.

My friend William Murphy, Senior Editor for Insightful Accountant, recently published an article looking at Dropbox, OneDrive, Google Drive and SugarSync. You can read his observations at Is Cloud Storage Right for You? If So, Which One?

Still trying to decide? Want to know how this might work with your practice management solution? Contact us and we’d be happy to help.

Attorney Billing, Time-Tracking and Invoicing on the Go: Top Software/Apps and Best Practices

Want to learn more about billing and time-tracking?

I am excited that my colleague Laura Kennedy and I will be giving a live Audio Webinar Tuesday, July 11, sponsored by National Business Institute. 

The recording of the seminar is available from NBI – Attorney Billing, Time-Tracking and Invoicing on the Go: Top Software/Apps and Best Practices

NBI offers continuing legal education for professionals.

 

CosmoLex Update – Accounts Payable

Tracking what you owe and when you need to pay it is important for all firms. You want to make sure you pay the bill in a timely manner to avoid interest and, if discounts are offered you want to take advantage of the discount. At the same time you want to manage cash flow and not pay before you need to.

For law firms there are additional factors to consider. Is the bill being paid from IOLTA or operating? Has the client reimbursed for the expense yet and can you wait to pay until the client has paid? Is the bill a responsibility of a client and the firm is managing it pending settlement?

With it’s latest cloud update Cosmolex has added Accounts Payable to it’s product functionality. This important feature addresses managing all aspects of Accounts Payable.

Rather than reiterate all the capabilities here, I recommend you check out Robert Ambrogi’s excellent blog article and the press release from Cosmolex. Cosmolex has also created a white paper that explores the various aspect of managing Accounts Payable in a law firm. The white paper is worth reading whether or not you are using Cosmolex as it explores the concepts that affect Accounts Payable in law firms in a product neutral manner. You can find it at Accounts Payable – What Lawyers Need to Know

Attorney Billing, Time-Tracking and Invoicing

Tracking time and billing is critical for most attorneys. How do you choose a software solution for your firm? Would you like to learn more about making the process easier and more accurate, mobile apps and that help in tracking time and tips to avoid fee disputes?

On July 11, beginning at 10am eastern time, Laura Kennedy and I will be conducting a webinar on these topics through the National Business Institute. For more information, or to register go to www.nbi-sems.com or call 800-931-3140. The seminar ID is 76493. A recording will be available if you are interested but cannot attend live.

If you have questions about your firms software needs, we can help. We are available for consultations. You can reach Caren or Laura at 713-789-3323.

 

QuickBooks – Reducing Security?

Intuit has just released QuickBooks 2017 Release 5 update. One of the features of this update is ability to change QuickBooks so that you can open or switch to a company file without having to enter your username and password every time. There is a login period, that will force login every few days. You will also have to login if you use a different windows account or specifically log out of the company file.

Just because you can, doesn’t mean you should. You need to look at the specifics of your environment to decide if changing the security in QuickBooks will provide undue risk. If you have secure logins setup for your computers then it is probably safe, but consider what type of information is in your QuickBooks file and what or who will be harmed if the information is exposed. Do you have all your employees social security numbers stored for payroll purposes? Maybe the inconvenience of logging in is worth while. Also note that if you accept credit cards through QuickBooks and therefore have credit card protection enabled you can’t change login security.

In his article in Insightful Accountant my friend William Murphy provides information on how to change the setting. The default is to require login every time. If you want to change that setting it must be done by the company file admin.

  1. For Desktop Pro/Premier customers: Go to Company > Setup Users and Passwords > Manage Login Settings
  2. For Desktop Enterprise customers: Go to Company > Users > Manage Login Settings
  3. For all customers: Go to Edit > Preferences > General > Company Preference

You can find more information about managing passwords in QuickBooks at Intuit’s website.

QuickBooks Backup

No matter what programs you are running, backups are critical. Generally, the safest backups are those made directly by the backup program of the software and then those backups should be backed up offsite for extra protection.
Backups from the software program are more likely to be complete and accurate as they can take account of whether someone is logged in to the program.
But what do you do when your backup doesn’t work? If the program is QuickBooks, William Murphy has provided great insight into causes and fixes when it comes to QuickBooks backup. You can ready his complete article at Insightful Accountant – QuickBooks backup.