Archive for QuickBooks – Page 2

Software for Law Firms – Time Matters

If you have been following our series in Intuitive Accountant, our latest article has been posted. If you have identified your software needs to include billing and practice management, with QuickBooks for accounting, and you want powerful customization in your practice management, then you should consider Time Matters / Billing Matters from LexisNexis.

You can read this article at: Software for Law Firms – Time Matters

QuickBooks v2014 for Mac

Are you using QuickBooks on a Mac? Intuit has released v2014 with new features to help you.

Highlights of the new version include

  • Redesigned toolbar and home page to make QuickBooks for Mac easier to navigate
  • Income tracker – At one glance, company owners see a summary of Paid, Unpaid and Unbilled revenue streams.
  • Sales Rep list – Vendors can be designated as sales reps. This will assist with 1099 reporting
  • Ability to adjust sales tax
  • Convert estimates into purchase orders
  • Import journal entries
  • Searchable reports

These new features will make QuickBooks for the Mac a more powerful tool for those businesses running Mac computers.

Software for Law Firms – Part 3 – Amicus Attorney

If you have been following our series in Intuitive Accountant, our latest article has been posted. If you have identified your software needs to include billing and practice management, with QuickBooks for accounting, Amicus Attorney is worth a look.

You can read this article at: Intuitive Accountant – Amicus Attorney

QuickBooks v2014 is Here

QuickBooks v2014 has been released with all its assorted flavors – Enterprise, Accountants Edition, Pro and Premier.  There are new features in all versions as well as enhancements to existing features.  Highlights of the new versions include:

User Interface Changes designed to make it easier to find information and navigate QuickBooks

Income Tracker provides you with a fast way to see the status of your unbilled and unpaid transactions, and provides you with features to improve billing/collections. This feature has been available in QuickBooks Online for some time and we welcome it to the desktop versions. The graphic representation of the data makes it easier for you to find important information. With Income Tracker tracking and collecting Accounts Receivable will be a little less painful.

For those that download transactions from the bank, the Banks Feed area has been significantly improved, especially in the area of rules and in the use of color to identify different features.

Batch enter transactions has been expanded. This Accountant version features now allows faster entry of Bills and Bill Credits and Invoices and Credit Memos

Add/Edit Multiple List Entries now includes Inventory Assemblies.

Email Improvements  include:

  • View history of emails to customers if using webmail.
  • Ability to send customer payment receipts

Improved Job Costing features give user better tracking of jobs by status, customer and sales rep. The Enterprise version also has new reports for Job WIP Summary and Committed Cost by Jobs. These reports will be of special value to contractors.

For Accountants, the new Client Collaborator improves communication on file matters between the user and the accountant. With this new feature you can ask questions of your client regarding specific transactions in a more efficient way with excellent tracking included.

If you would like more information on QuickBooks 2014 please contact us. You can read details of the new version in the QuickBooks and Beyond Blog

( and associated articles)

and at the Intuitive Accountant

(—my-favorite-newbies/ and associated articles).

Backup Your Data – Focus on QuickBooks

All too often of late I have been hearing from clients, “I don’t have to backup, my IT people have it setup to backup automatically”. With most programs you should be backing up from within the program and then having your IT firm backup the backup you made. This is the best way to make sure you have a good backup as most automatic backups can’t complete properly if a program is running.  It is important to speak with someone knowledgeable about the specific programs to  setup proper backup protocols

With QuickBooks it is important that on a regular basis a backup be done from inside of QuickBooks with complete verification. This requires that QuickBooks be in single user mode. You can make the backup to any location you choose but it is important that this be done. A backup by the IT people is NOT sufficient:

  1. The backup by  IT generally can’t tell if the file is open in some way. If the file is open the backup will not work properly.
  2. QuickBooks creates a transaction log file (TLG file) that can used to help rebuild the file in an emergency. The safest way to shrink the TLG file is to run a backup with complete verification. Allowing the TLG file to grow uncontrolled can lead to database and performance issues
  3. Running a backup with complete verification will help identify and possibly fix potential database problems before they become big problems.

To do a backup in QuickBooks go to file – backup company – create local backup. The first time you will need to go to options and indicate a location for the backup as well as the number of backups to keep and how often you should be reminded to backup. Make sure you choose Complete Verification. Click OK to return to the Create Backup screen and then click on Next to do the backup.

When  you go into the backup function in the future the options previously set will be remembers and you will not have to go back to the options screen unless you want to make a change.

Regardless of the programs you run and the method you use for backups it’s a good idea to periodically test your backups by restoring to a different location and checking the data. Hopefully you won’t need to restore, but with the proper process the recovery is more likely to be successful.

Quickbooks for Law Firms: Time Expenses and Invoicing

If your firm has decided to use QuickBooks for billing please read Part 4 in our series of using QuickBooks in a Law Firm.

Even if you are not a law firm, the information is useful for any professional services firm using QuickBooks for doing billing.

QuickBooks for Law Firms: Time Expenses and Invoicing/