Timeslips changes support policy – Important information for E-Center users

Timeslips has announced that effective August 1, 2017 they are changing their support policy. Previously, Sage provided support on the current version and two versions back. Effective August 1, 2017, they will only be supporting the current version and one back.
What does this mean to you? If you are using E-Center it means you will have to upgrade at least every other year as once a product goes off support it will no longer work with E-center. It also means that if you want to get support from Sage you have to upgrade every other year. Consultants, such as myself, will generally provide support regardless of version.
Your options are:
– Purchase an upgrade every other year at current prices
– Switch to Timeslips Premium. This is a subscription which includes support and all updates. However, if you choose to discontinue your subscription your database will become read-only. You can switch to a perpetual version at the current price.
– Purchase Sage Business Care. This option will provide updates to Sage Timeslips perpetual license version and give you support (the amount depends on the level purchased).
Unsure what to do? Please contact us and we can help you understand your options.

CosmoLex Update – Accounts Payable

Tracking what you owe and when you need to pay it is important for all firms. You want to make sure you pay the bill in a timely manner to avoid interest and, if discounts are offered you want to take advantage of the discount. At the same time you want to manage cash flow and not pay before you need to.

For law firms there are additional factors to consider. Is the bill being paid from IOLTA or operating? Has the client reimbursed for the expense yet and can you wait to pay until the client has paid? Is the bill a responsibility of a client and the firm is managing it pending settlement?

With it’s latest cloud update Cosmolex has added Accounts Payable to it’s product functionality. This important feature addresses managing all aspects of Accounts Payable.

Rather than reiterate all the capabilities here, I recommend you check out Robert Ambrogi’s excellent blog article and the press release from Cosmolex. Cosmolex has also created a white paper that explores the various aspect of managing Accounts Payable in a law firm. The white paper is worth reading whether or not you are using Cosmolex as it explores the concepts that affect Accounts Payable in law firms in a product neutral manner. You can find it at Accounts Payable – What Lawyers Need to Know

QuickBooks Online (QBO) for Accountants

Looking to learn more about QBO? Are you an accountant working with QBO for your clients? Whether you want to become certified, or just better understand how to work with the software Intuit is offering free training in cities around the country. For dates and locations visit http://quickbooks.intuit.com/tutorials/accountant-webinars-events/ and click on In-Person training. If you have clients using QBO, or want to, or want to become QBO certified – don’t miss this.

While your there, check out the QBO Advanced Certification training, Firm of the Future classes and the virtual conference.

Attorney Billing, Time-Tracking and Invoicing

Tracking time and billing is critical for most attorneys. How do you choose a software solution for your firm? Would you like to learn more about making the process easier and more accurate, mobile apps and that help in tracking time and tips to avoid fee disputes?

On July 11, beginning at 10am eastern time, Laura Kennedy and I will be conducting a webinar on these topics through the National Business Institute. For more information, or to register go to www.nbi-sems.com or call 800-931-3140. The seminar ID is 76493. A recording will be available if you are interested but cannot attend live.

If you have questions about your firms software needs, we can help. We are available for consultations. You can reach Caren or Laura at 713-789-3323.

 

Timeslips 2015 Obsolesence

Sage has announced that Timeslips 2015 will become obsolete effective July 31, 2017. This is in keeping with past policies but is important to note, especially if you are running Timeslips ecenter.

The policy is stated as “If you are using an obsolete version of Sage Timeslips, you are required to upgrade to the current version to receive customer support and to ensure compliance with new operating environments.”

While we will always provide support to the best of our ability, regardless of version, there are some things we can’t do. If you are using Sage Timeslips eCenter or Sage Timeslips Electronic Bill Delivery these functions will not work after July 31, 2017 unless you are running Sage Timeslips 2016, 2017 or Premium.

If you have questions, or would like pricing on upgrading, please contact us.

 

QuickBooks – Reducing Security?

Intuit has just released QuickBooks 2017 Release 5 update. One of the features of this update is ability to change QuickBooks so that you can open or switch to a company file without having to enter your username and password every time. There is a login period, that will force login every few days. You will also have to login if you use a different windows account or specifically log out of the company file.

Just because you can, doesn’t mean you should. You need to look at the specifics of your environment to decide if changing the security in QuickBooks will provide undue risk. If you have secure logins setup for your computers then it is probably safe, but consider what type of information is in your QuickBooks file and what or who will be harmed if the information is exposed. Do you have all your employees social security numbers stored for payroll purposes? Maybe the inconvenience of logging in is worth while. Also note that if you accept credit cards through QuickBooks and therefore have credit card protection enabled you can’t change login security.

In his article in Insightful Accountant my friend William Murphy provides information on how to change the setting. The default is to require login every time. If you want to change that setting it must be done by the company file admin.

  1. For Desktop Pro/Premier customers: Go to Company > Setup Users and Passwords > Manage Login Settings
  2. For Desktop Enterprise customers: Go to Company > Users > Manage Login Settings
  3. For all customers: Go to Edit > Preferences > General > Company Preference

You can find more information about managing passwords in QuickBooks at Intuit’s website.